Enterprise Environmental Factors Vs. Organisational Process Assets

	Enterprise Environmental Factors	Organisational process Assets
1.	Internal and External Factors that influence the Project’s Success. ((Only the Systems and not the Data))	Assets (Data) that Belongs to the organisation, involved in the project, which influence the project’s Success. These are date DATA we “OWN” as outcome of processes which we have done before.
2.	E.E.F Means Information about your Company. If Something is and E.E.F then you already know that is 100% likely to happen because it is part of how company is structured.	“WHY RE-INVENT THE WHEEL” Means that if we have same thing available with us, we do not have to remake it again.
3.	E.E.F are Made of 1.       Mandatory Work 2.       Good Practises 3.       Cultural Norms	O.PA is what we Have acquired from doing the things before & we can again use these in our new project.
4.		We use O.P.A to improve management of project and we manage with in constraints and guidelines  established by E.E.F
5.	E.E.F are of Three types ·         Internal Facts /Information ·         External Facts/Information ·         Tools & System	O.P.A are of two types ·         Processes & procedures Corporate knowledge base
6.	INTERNAL FACTORS ·         Organisational structure & culture ·         Infrastructure ·         H.R Administration ·         Personnel Skills update Performance appraisal updates	Processes & Procedures ·         Company Policy/ Procedures/guidelines. ·         Standards of Processes ·         Templates ·         How to tailor the Standards
7.	EXTERNAL FACTORS ·         Govt./industry standards ·         Commercial Data bases ·         Market place conditions ·         Political climate	Corporate Knowledge Base ·         Project Files ·         Historic Files of Information ·         Lesson learned Database ·         Information within Data Base
8.	Tools & System ·         Work Authorisation System ·         PMIS

Photo Courtsy :- 1) http://tapuniversity.com/2009/07/08/organizational-process-assets/
                           2) http://www.exporthelp.co.za/modules/1_considering_exporting/dom_exp_marketing.html

Phase Gate Process

Phase–gate process

·         Project management technique in which an initiative or project (e.g., new product development, process improvement, business change) is divided into stages (or phases) separated by gates.

·         At each gate, the continuation of the process is decided by (typically) a manager or a steering committee.

·         The decision is based on the information available at the time, including the business case, risk analysis, and availability of necessary resources (e.g., money, people with correct competencies)

These points are referred to as

• Phase exits,
• milestones,
• Phase gates,
• Decision gates,
• Stage gates,
• Kill points.

Kill Point   

·         It is this point in time during the execution phase of the project that the stakeholders or the sponsor decide to kill the project (meaning the project no longer exists, and all work on that project should immediately stop).

·         Killing a project usually happens when the project is draining more money and time than expected, while at the same time, the resulting product is no longer thought to bring an ROI that will compensate for all the extra work and money.

Photo Courtsy :- PM Corner - Phase Gate Reviews by Christine Hetzel @ http://dii.vermont.gov/DII_Divisions/CIO/Newsletters/Archives/march2010

Organisational Structures

Projectised

• If there are dedicated teams for each of the organisational project, led by a project manager having full control over the project, this is a Projectised organisation.
• Team are organised around projects, when a project is done the team is released and the team members move to another project.

Functional

• If the project team is a 100% subset of a functional department (e.g., HR, operations, sales, customer service, finance etc.) and is managed by the departmental manager directly, this is a functional organisation.
• Project Management decisions need to be cleared with functional managers.
• Project Managers are assistants to the functional managers in getting the work done.
• Project managers spend a lot of time doing administrative tasks and often only work as Project Manager Part of that time.
• All the project work typically happens within a particular department and that department’s Manager is completely in charge of everything.

Matrix

    Strong Matrix

• If the project manager/expediter has more control over the project than the functional manager, the organisation is strong matrix.

     #Team Still Report to both the managers

    Balance matrix 

•  If the control is balanced between the project manager/expediter and the functional manager, the organisation is balanced matrix.

    Weak Matrix

• If the project manager/expediter has less control over the project than the functional manager, the organisation is weak matrix

   #Leading the annual performance review of project team members is the Duty of Functional   Manager and not of project Manager in Matrix Structure

    Project Expediter 

• The Project Expediter monitors and reports on the status of the project to senior management. This role has no authority.
• The Project Expediter acts as a communication coordinator only and cannot enforce any decisions.

    Project Coordinator

• the Project Coordinator role is similar to expediter, but has some limited, referential authority.
•  The project coordinator may report to someone higher on the management food chain than the expediter.
• The Project Coordinator has some authority to make decisions.

#A project coordinator or Project Coordinator may typically be found in FUNCTIONAL type of an organization or in WEAK MATRIX

  

#An organization structure that involves various organizational types at various levels is called a Composite structure

Photo Courtsy :- www.cartoonstock.com

Product Life Cycle Vs Project Life Cycle

S no.	Product Life Cycle	Project Life Cycle
1	Product Life cycle is concerned about, revenue, a Product Generates in its Life Time.	Project Life Cycle talks about Different phases to create a product.
2	Product life cycle is a conceptual map, which just shows the current stage of product at the moment.	Project life cycle is all about action and do steps needed to complete a project with specific targeted results.
3	Product Life cycle has 5 Sequential , non – overlapping phases	Project life cycle has 5 sequential and overlapping phases
4	The Five stages of product life cycle are 1)    Development 2)    Introduction 3)    Growth 4)    Maturity & 5)    Decline	The Five Stages of Project life cycle are 1)    Initiating 2)    Planning 3)    Execution 4)    Monitoring & Controlling 5)    Closure
5	Different Projects can be undertaken in the life cycle of a product.	Outcome of the project life cycles are products.
6	Product life cycle = project life cycle + Maintenance & Support function.

¹  Project Scope is the work that needs to be accomplished to deliver a product, service or result with specific features and functions.

¹  Product scope contains the Features and functions that characterise a product, service, or result. It means the requirement that relates to product of the project.